Privacy Policy

Historic Lutz Cemetery, Inc.

Protecting Your Information. Respecting Your Trust.

Effective Date: October 12, 2026

Historic Lutz Cemetery, Inc. (“Historic Lutz Cemetery,” “we,” “our,” or “us”) respects the privacy of the families we serve, burial-right owners, visitors, supporters, and members of our community.

As a Florida not-for-profit corporation responsible for the operation and preservation of a historic cemetery established in 1911, we recognize the importance of protecting personal information while maintaining accurate cemetery records and preserving our community's history.

This Privacy Policy explains how we collect, use, maintain, protect, and share information through our website, cemetery services, administrative operations, and public cemetery records.

1. Information We Collect

Historic Lutz Cemetery collects information necessary to provide cemetery services, maintain records, communicate with families, process transactions, and fulfill administrative responsibilities.

Depending on the nature of an individual's interaction with us, information may include:

• Names, mailing addresses, telephone numbers, and email addresses.
• Information submitted through website contact forms and service inquiries.
• Burial-right ownership and purchase information.
• Burial and interment records.
• Dates of birth and death.
• Contracts, agreements, invoices, payment histories, and account balances.
• Communications concerning cemetery services, appointments, and administrative matters.
• Photographs, video recordings, and related authorization documents.
• Limited technical information collected through website cookies and security services.

We collect information directly from individuals, authorized representatives, cemetery records, and other sources appropriate to cemetery administration.

2. How We Use Information

Information collected by Historic Lutz Cemetery may be used to:

• Respond to inquiries and provide requested cemetery services.
• Maintain burial-right ownership, interment, and historical records.
• Prepare contracts, agreements, invoices, and other administrative documents.
• Process payments and maintain financial records.
• Communicate with families and authorized representatives.
• Coordinate appointments, memorial services, and cemetery activities.
• Maintain and improve cemetery operations and website functionality.
• Support historical preservation, genealogical research, and cemetery mapping.
• Provide cemetery news and updates when appropriate.
• Fulfill applicable legal, regulatory, and recordkeeping responsibilities.

We use personal information for legitimate cemetery operations and related purposes consistent with this policy.

3. Public Cemetery Records and CIMS Mapping System

Historic Lutz Cemetery utilizes CIMS, a cemetery information management and mapping system, to maintain cemetery records and provide public access to selected burial and historical information.

Information available through our public cemetery database may include:

• Names of burial-right owners.
• Names of individuals buried or interred at Historic Lutz Cemetery.
• Dates of birth and death.
• Burial-site locations and cemetery mapping information.
• Photographs of headstones or monuments, when available.

This information is made available to assist families, genealogical researchers, historians, and members of the community in locating burial sites and researching cemetery history.

Public cemetery records are separate from confidential administrative and financial records.

Historic Lutz Cemetery does not intentionally publish private customer contact information, contracts, invoices, account balances, or payment histories through its public cemetery database.

Individuals who identify an error or have questions concerning publicly displayed cemetery information may contact cemetery administration to request a review or correction.

Certain cemetery records may be subject to legal, historical, or permanent recordkeeping requirements.

4. Confidential Administrative and Financial Records

Historic Lutz Cemetery maintains administrative and financial records in physical files and electronic recordkeeping systems that are not publicly accessible.

These records may include:

• Customer mailing addresses, telephone numbers, and email addresses.
• Burial-right purchase contracts and agreements.
• Invoices, payment amounts, and outstanding balances.
• Administrative correspondence and service arrangements.
• Signed authorizations and related documents.

Access to these records is restricted to authorized individuals with a legitimate need to perform cemetery-related responsibilities.

Records may also be provided to authorized service providers, professional advisers, or governmental authorities when reasonably necessary or legally required.

5. Payment Processing

Historic Lutz Cemetery utilizes Intuit QuickBooks and its associated payment-processing services for applicable customer transactions and financial administration.

Historic Lutz Cemetery does not independently collect or store customers' credit card numbers or banking account credentials in its own cemetery records.

Payment information submitted through applicable payment-processing services is handled by those providers in accordance with their privacy and security practices.

Historic Lutz Cemetery maintains appropriate accounting records, including invoices, transaction amounts, payment confirmations, account balances, and related financial documentation.

These records are maintained for legitimate administrative, accounting, and recordkeeping purposes.

For additional information about Intuit's privacy practices, visit:

https://www.intuit.com/privacy/

6. Website Forms and Email Communications

Visitors may voluntarily submit information through forms available on the Historic Lutz Cemetery website.

Depending on the form, this information may include names, email addresses, telephone numbers, and details relating to cemetery services or administrative inquiries.

Information submitted through website forms is used to respond to requests, provide information, and conduct appropriate administrative follow-up.

Historic Lutz Cemetery may also collect email addresses from individuals who request cemetery news, event information, or other communications.

Where applicable, recipients of optional promotional emails may unsubscribe using the instructions provided in those communications or by contacting cemetery administration.

Submitting a general service inquiry does not automatically constitute consent to receive unrelated promotional emails.

7. Telephone and Text Message Communications

Historic Lutz Cemetery communicates with families, customers, and other individuals by telephone and may introduce individual staff-initiated text messaging for cemetery services and administrative matters.

Text messages may relate to appointments, service arrangements, requested information, or other appropriate cemetery communications.

Historic Lutz Cemetery does not currently operate an automated mass-text marketing program.

When text messaging services are implemented, the cemetery will obtain any consent required by applicable law and honor requests to stop receiving text communications.

Mobile telephone information will not be sold or shared with third parties for their independent text-message marketing purposes.

8. Photography, Videography, and Authorization

Historic Lutz Cemetery may photograph or record cemetery grounds, monuments, improvement projects, events, ceremonies, and related activities for documentation, historical preservation, education, and authorized public communications.

Because funeral and memorial services involve personal and sensitive circumstances, Historic Lutz Cemetery uses a Photo & Video Release Authorization form to document the preferences of families and authorized representatives.

The form provides separate authorization choices concerning:

Photography and Videography During Services

Whether photographs or video recordings may be captured during services, ceremonies, or related events.

Public or Promotional Use

Whether approved photographs or video recordings may be used publicly or for promotional purposes.

These permissions are considered separately. Authorization to capture photographs or recordings does not, by itself, constitute authorization for their public or promotional use.

Historic Lutz Cemetery respects the permissions and restrictions documented in completed authorization forms.

Signed authorizations and associated personal information are maintained as private administrative records.

Photographs of cemetery grounds, monuments, and headstones may also be maintained as part of cemetery documentation, mapping, and historical records, subject to applicable law and cemetery policies.

Questions or concerns regarding the use of a particular photograph or recording may be directed to cemetery administration.

9. Cookies and Website Technologies

The Historic Lutz Cemetery website uses cookies and similar technologies to support essential website functions, maintain security, and remember visitor preferences.

Cookies are small data files that may be stored on a visitor's device when accessing a website.

Our website uses CookieYes to manage cookie consent preferences. WordPress and website security services, including Cloudflare and Google reCAPTCHA where implemented, may also use cookies or similar technologies to support functionality and protect against automated activity.

Depending on the website services in use, cookies may be categorized as necessary, functional, analytics, performance, or advertising-related.

Visitors may accept, reject, or customize optional cookies using the cookie consent controls provided on our website.

Certain necessary cookies may remain active because they support essential website functionality and security.

Visitors may also manage cookies through their browser settings. Restricting certain cookies may affect website features.

Our cookie inventory and consent settings may be updated as website technology changes.

10. Links to Third-Party Websites

The Historic Lutz Cemetery website may contain links to external websites, including our official YouTube channel, social media pages, payment-processing services, and other resources.

These links are provided for convenience and informational purposes.

When visitors follow an external link, they become subject to the privacy policies and practices of the destination website.

Historic Lutz Cemetery does not control the privacy practices, content, or security of independently operated third-party websites.

We encourage visitors to review the privacy policies of external websites before providing personal information.

11. Information Sharing and Disclosure

Historic Lutz Cemetery does not sell personal information for commercial marketing purposes.

Information may be shared when reasonably necessary to:

• Provide requested cemetery services.
• Maintain cemetery records and mapping systems.
• Process transactions and maintain accounting records.
• Operate and secure our website and communications systems.
• Work with authorized professional advisers and service providers.
• Comply with applicable laws, legal proceedings, or governmental requirements.
• Protect the rights, property, and legitimate interests of the cemetery and those it serves.

Third-party service providers may process information as necessary to perform services on behalf of the cemetery, subject to their applicable contractual obligations and privacy practices.

12. Information Security

Historic Lutz Cemetery maintains physical and electronic records and uses reasonable administrative, physical, and technical safeguards intended to protect confidential information against unauthorized access, disclosure, alteration, or misuse.

Access to private records is limited according to authorized administrative responsibilities.

Although we strive to protect personal information, no method of electronic transmission or storage can be guaranteed completely secure.

Individuals are encouraged not to submit sensitive financial account information through general website contact forms or unsecured email communications.

13. Record Retention

Historic Lutz Cemetery maintains records for periods appropriate to cemetery administration, financial accounting, contractual responsibilities, historical preservation, and applicable legal requirements.

Certain burial-right ownership, interment, and historical cemetery records may require long-term or permanent retention.

Other administrative information may be retained for the period reasonably necessary to fulfill its purpose or meet applicable obligations.

Requests for deletion or modification of records will be reviewed in light of these responsibilities.

14. Privacy Questions and Record Corrections

Individuals may contact Historic Lutz Cemetery to:

• Request corrections to inaccurate personal or cemetery information.
• Ask questions about information maintained by the cemetery.
• Raise concerns about the public display of cemetery records.
• Request information about our privacy practices.
• Request changes to applicable communication preferences.

We will review requests in accordance with applicable law, cemetery policies, and recordkeeping responsibilities.

Some information may not be eligible for deletion or restriction because of legal, contractual, historical, or permanent cemetery recordkeeping requirements.

15. Changes to This Privacy Policy

Historic Lutz Cemetery may revise this Privacy Policy periodically to reflect changes in cemetery operations, website technology, information practices, or applicable legal requirements.

Updated versions will be published on this website, with the effective date revised accordingly.

We encourage visitors to review this page periodically.

16. Contact Cemetery Administration

Questions concerning this Privacy Policy or the handling of personal information may be directed to:

Historic Lutz Cemetery, Inc.

19209 N US Hwy 41, Suite 200
Lutz, FL 33549

Telephone: 813-564-0237
Website: www.LutzCemetery.org

Visitors may also contact cemetery administration using the contact form available on our website.

Historic Lutz Cemetery — Where Legacies Live.